How to Comply With Drug and Alcohol Clearinghouse Requirements

What Is the Drug and Alcohol Clearinghouse?

The Drug and Alcohol Clearinghouse is a secure online database maintained by the Federal Motor Carrier Safety Administration (FMCSA). It provides real-time information about CDL (Commercial Driver’s License) and CLP (Commercial Learner’s Permit) holders’ drug and alcohol program violations. This includes:

1. Positive drug or alcohol test results
2. Test refusals
3. Completion of the return-to-duty process

Why Is Compliance Important?

1. ️ Ensures that only qualified, drug-free drivers operate commercial vehicles
2. Prevents accidents and promotes road safety
3. Helps employers meet federal requirements and avoid penalties

Steps to Comply With Clearinghouse Requirements

1. Register – Employers, Medical Review Officers (MROs), Substance Abuse Professionals (SAPs), and Consortium/Third-Party Administrators (C/TPAs) must register in the Clearinghouse.
   • Drivers are not required to register but must provide electronic consent for employer queries.
2. Conduct Queries – Employers must:
   • Perform pre-employment queries for new hires.
   • Conduct annual queries for current employees to check for violations.
3. Report Violations – Employers must report all drug and alcohol violations to the Clearinghouse, including:
   • Positive test results
   • Refusal to test
4. Follow the Return-to-Duty Process – If an employee violates the policy, they must:
   • Complete an SAP evaluation
   • Undergo treatment and education
   • Pass follow-up testing
5. Maintain Records – Employers must keep records of all Clearinghouse queries and reports for at least three years.

Conclusion

Following the Drug and Alcohol Clearinghouse requirements ensures a safe working environment and compliance with federal regulations. Employers and employees alike must understand their responsibilities to stay on the road legally and safely.

Need guidance on Clearinghouse compliance?

Schedule an appointment with Resilient Return Counseling Solutions for expert support.